Youth Impact’s mission is to connect youth to proven life-saving information. Our vision is to enable over 1 million youth to thrive through delivery of multiple evidence-based programs. We are at an inflection point in our growth: we have over 350 staff, three programs in health and education, and a cumulative reach of over 200,000 youth in 10 countries. Our culture is unique: we are always learning, have a dynamic, youthful team, a fierce commitment to measurement and evidence, and work hand-in-hand with the government. On any given day our leaders will sing and dance, negotiate MOUs, and spend dedicated time with the field team in schools.

 

Primary Purpose​

The Operations & Logistics Officer will be responsible for providing logistical, operational and routine administrative functions, supporting the overall success of the operations, logistics & administrative functions.

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Primary Duties & Responsibilities

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• Support all office and program purchasing and procurement functions, ensuring compliance with internal procurement procedures and any donor regulations.

• Assist in the review of service provider contracts and perform long-term service provider analysis/evaluations where necessary.

• Assist in coordinating workshops/training events as required, including liaising with Government and other partners for venues, confirmation with participants, invitations, travel arrangements and other support for participants at events.

• Coordinate and provide logistical support for projects and other organisational travel arrangements, including assisting booking of flights and accommodation, and arranging for travel visas.

• Supervise and monitor outsourced services such as IT, gardening, cleaning, Internet and security 

• Safeguard organizational resources and assets ensuring that staff members are compliant with relevant policies and procedures. This includes management of assets such as laptops and organizational vehicles.

• Health and safety contact person, ensuring compliance with laid down protocols and procedures.

• Assist with the implementation and roll out of the child safeguarding & protection policy. Required to work hand in hand with the Dedicated Officer to ensure all matters relating to Child Protection are reported, investigated and followed up.

• Support office administrative functions. 

• Optimize office space and ensure adequate and functional work environment for staff members. 

• Ensure timely repairs and maintenance to maintain a safe and functional working space.

• Work directly with the System Administrator and Finance & Operations Manager on special projects.

• Any other duties as determined and assigned from time to time.​

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Education Requirements

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• Bachelor’s degree (Business Administration, Logistics, Purchasing & Procurement, Health & Safety or similar qualifications).

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Work Experience

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• A minimum of two years in a similar role.

• Knowledge of US Government procurement rules and regulations considered an asset.

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Characteristics

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• Work ethic: Dedicated and hard-working with excellent ownership and accountability.

• Timeliness: Meets deadlines, handles deliverables in an efficient and timely manner.

• Positive attitude: Team player, can-do attitude, helpful, and ability to work cross functionally.

• Organization skills: Multi-tasker, able to prioritize projects and manage time and resources effectively. 

• Critical thinking: Able to exercise logic and good judgement

• Excellent communication and IT skills. 

• Class B driver’s license considered an asset

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Reporting Structure

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The Operations & Logistics Officer will report directly to the Finance & Operations - Senior Manager. S/he will work cross-functionally with program teams, and will work closely with the Systems Administrator, People & Talent and Finance.

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Deadline: Friday, 06 September 2024.

Time Period: 2-year fixed contract, with potential for extension pending performance. 

Location: Gaborone, with limited flexibility to work remotely

 

INTERNAL – this role is reserved for current Youth Impact mentors & facilitators only.